Timesheet to Invoice: Interactive Demo | Quantim
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Timesheet to Invoice: See the Whole Flow in Three Steps

Most firms lose fee income in the gap between doing the work and billing it. This walkthrough closes that gap in front of you: log an hour on a timesheet, watch it land in the fee report, then raise the invoice it belongs on. Sample project data, nothing to install.

Free to try No signup needed UK-based support
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From logged hour to fee invoice, in three steps

A playable mock-up with sample project data, right here on the page. Start a timer, add the entries that usually get forgotten, then watch them flow through to the fees and the invoice.

Thu 20 Aug 2026
Millbrook Developments Ltd
Riverside Mixed-Use
RIBA Stage 3 coordination
2:15
Station Approach
Structural options report
1:30
Harbour View
Client design review
0:45
Millbrook School
Site visit write-up
0:00
Today so far4:30:00
Fee report
4:30
Hours logged
£442.50
Unbilled fees
Millbrook Developments Ltd
Rates come from each job's fee build-up, so the value of the work updates as the hours land.
Millbrook Developments Ltd Botanic Estate
198 Edge Lane
Liverpool
L7 1SD
Invoice Date20/08/2026
Invoice Number11105
ReferenceMILL-0042
VAT NumberGB 123 4567 89
Northgate Design Partnership 12 Water Street
Rumford Place
Liverpool
L2 0RD
Telephone : 0151 000 0000
Email : accounts@northgatedesign.co.uk
Description Quantity Unit Price VAT Amount GBP
PO :
Job No. 00042
Subtotal£0.00
TOTAL VAT 20.00%£0.00
TOTAL GBP£0.00
Less Amount Credited£0.00
AMOUNT DUE GBP£0.00
Due Date: 19/09/2026

Bank Details:
Account Name: Northgate Design Partnership
Sort code: xx-xx-xx
Account Number: xxxxxx
Payment terms: 30 days
Sample invoice generated from the hours logged in step one. Company, bank and client details shown here are illustrative.
Why It Matters

One entry, all the way through

The demo is a simplification, but the principle is the real thing: an hour is recorded once and then flows through fees and invoicing without being retyped.

Logged in the moment

Daily and weekly timesheets, a timer, and a mobile app for site work. The easier logging is, the more of your chargeable time actually reaches a timesheet instead of being reconstructed on a Friday.

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Visible as fees straight away

Recorded hours become work in progress at each job's own rates, so you can see unbilled fees building through the month rather than discovering them at the end of it.

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Invoiced without rekeying

Invoice lines are built from the hours already recorded, so nothing is typed twice and nothing quietly drops out between the timesheet and the bill.

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Worth knowing the number

To size the gap for your own team first, the timesheet ROI calculator estimates what unrecorded hours cost you over a year.

Calculators & Tools

More free tools from Quantim

Every one of these is free, needs no signup, and works its answer out in your browser. Nothing you type is saved or sent anywhere.

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Timesheet ROI Calculator

See what unrecorded billable hours cost your practice over a year, and what capturing them could recover. Includes a charge-out rate and margin calculator.

Open the ROI calculator →
📊

Utilisation Rate Calculator

Measure chargeable utilisation against the capacity you actually have, then size the gap to your target in hours first and fees second.

Open the utilisation calculator →

Hours Worked Calculator

Work out the hours between a start and a finish, less unpaid breaks, in hours and minutes and in decimal hours. Overnight shifts and a full week included.

Open the hours calculator →
💰

Overtime Calculator

Enter your hourly rate, contracted hours and overtime hours at your contract multiplier and see gross overtime pay, effective hourly rate and the annual cost.

Open the overtime calculator →
Try It With Real Work

Run your own hours through it

A month of Quantim, free, with your own projects and rates loaded by our team. No credit card needed. Cancel anytime.

Free for 1 month · No credit card required · UK-based support