Idea, Strategy and Exhibition

Ideas are the initial aspect of any project. However, turning these ideas into reality requires strategy. In this case, the best strategy is to employ an experienced project manager who'll make good use of reliable project management software. And this is where Quantim comes in. Our software will help your organization realize its full potential while staying within the allocated time frame and budget.

Cloud based and Azure security

Cloud-based technology is a pivotal tool for doing online business. Our cloud-based application lets you access Quantim anywhere through your web browser! With Microsoft Azure servers, you get nothing but top-notch performance and security.

Fee Breakdown and Monitoring

Use top to bottom or bottom to top approach for fees breakdown.
Use the total fee for the budget and define each stage's fee or use each stage's fee to get the total fee.
Compare budgets to costs and develop a detailed profit breakdown.
Monitor costs against fees, highlighting fee recovery rates, profitability, and total staff costs.

E-timesheets for staff monitoring

Timesheets provide a superb alternative for keeping track of all projects, whether simple or complex, by recording the time entry by each individual. That said, electronic timesheets provide a smooth transfer and sharing of real-time information to the whole project team. Here's how your company will benefit from using Quantim's e-timesheets:

Our timesheets are easy to work with and focus on three primary details – job, date, and task.
The use of timesheets as an employee hours tracker combined with monitoring individual tasks helps organizations keep track of performance against scheduled hours.

Control Project Time Flow

Project controls help organisations with task management projects by maintaining control over the overall flow. This includes providing checks and attainable balances to keep everything on track.

Use calendar-based resourcing to sort, lock, and unlock tasks.
Control project time flow to ensure accurate costs and budgeting.

Billable Hours

Billable hours refer to the time spent by personnel working on company projects. These hours are recorded as timesheet data and charged to a client to be paid according to the agreed hourly rate.

Create billable and non-billable activities to separate administration activities from project work and determine staff utilisation.

Accurately monitor Actual vs Estimated Hours

Estimated hours refer to the amount of time you think it might take someone to complete a task. On the other hand, actuals hours refer to the real-time taken to complete said task. With that in mind, accuracy comes in handy as a critical skill that every project manager should possess to ensure the successful completion of a project.

Quantim's resourcing tool allows you to estimate allocated hours per staff or per role basis costing in real-time.

Staff Rates & Rate Cards

Today, billable rates are continually changing in relation to staff expertise, competition, evolving business costs, inflation, among other factors. Therefore, it's essential to employ business flexibility. That said, rate cards promote flexibility to the rates systems of projects.

Power of staff custom rates to reduce & manage cost role-based, project-based, or specific staff-based the way you want.

Time Cost & Expense Tracking

Projects are typically costly, especially when time and expenses aren't fully accounted for. When a project's budget cost is exceeded, stakeholders will likely consider the project unsuccessful. It is vital for project managers to employ time tracking timesheets and monitoring the expenses closely.

Our visual reporting software helps to keep track of staff costs and expenses against multiple projects.

Saved Templates

Project templates come in handy to help you capture and re-use the structure and, at times, the content of ongoing projects. These re-usable structures help speed up incoming projects and standardize project operations.

Quantim's templates will help you complete recurring tasks and entry faster with just one click.

Customer Relationship Management module

Project Management entails several vital moving pieces – planning, file-sharing, scheduling, implementation, etc. All these processes involve maintaining a good client relationship, and this is where your organization will require dedicated project management software.

Our CRM module will help you keep track of potential clients, sales outcomes, and customer information.

Monitor Work in Progress

As a project manager, you will be required to monitor all ongoing work. This entails all moving parts such as employees, time, budget, schedule, resources, and how they affect the ongoing work. To accomplish this task, you will need to be alert and precise.

Our WIP (Work In Progress) module and custom reports will allow you to keep an eye on your project's progress.

Storage Plan

A reliable and scalable storage solution is essential for any growing organisation. Quantim's cloud storage plan ensures that all your project files, documents, and data are securely stored and readily accessible whenever you need them.

Secure and scalable cloud storage that grows with your organisation's needs.
Access your stored files from anywhere through your web browser with confidence.

Dashboard

Stay on top of your business at all times with Quantim's real-time dashboard. Get a clear, at-a-glance view of all your key metrics, project statuses, and team performance in one centralised place.

Real-time dashboard providing instant visibility into business performance and project health.
Customisable views that surface the insights most relevant to your role and priorities.

Approval

Managing approvals manually can lead to delays and errors. Quantim's automated approval workflows streamline the entire sign-off process, ensuring the right people are notified and decisions are made promptly.

Automated approval workflows that eliminate manual bottlenecks and speed up decision-making.
Full audit trail of all approvals, ensuring accountability and transparency across your organisation.

File Management

Keeping project documents organised and secure is a critical part of successful project delivery. Quantim's file management module gives you complete control over your documents with robust access management.

Secure document storage with granular access control to ensure only authorised team members can view or edit files.
Centralised file repository linked directly to projects, making it easy to find the right document at the right time.

Chat

Effective communication is at the heart of every successful project. Quantim's built-in chat module keeps your entire team connected in real time without needing to switch between external messaging apps.

Real-time team communication system built directly into your project management workflow.
Keep all project-related conversations in one place, reducing miscommunication and lost context.

Holiday Management

Managing employee leave and public holidays can be complex, especially across larger teams. Quantim's holiday management module simplifies this process and keeps your resourcing accurate.

Streamlined employee leave and holiday management integrated with your project resourcing.
Automatically reflect approved leave in project schedules to prevent resourcing conflicts.

Invoice

Invoicing is a critical part of ensuring your organisation gets paid accurately and on time. Quantim's invoicing module allows you to generate and manage professional invoices directly from your project data.

Create and manage invoices quickly using data already captured within your projects.
Maintain a clear record of all invoices raised, paid, and outstanding to support accurate financial reporting.

Survey Form

Gathering feedback from clients and team members is key to continuous improvement. Quantim's survey form module allows you to design, distribute, and collect responses from customisable surveys with ease.

Create and manage fully customisable survey forms tailored to your organisation's requirements.
Collect and review responses in one place to inform better decision-making across your projects.

Quotation

Producing accurate and professional quotations is an important step in winning new business. Quantim's quotation module enables your team to generate detailed proposals quickly, directly linked to your fee and resource data.

Create and manage professional quotations linked to your project fees and resource plans.
Speed up the proposal process with reusable quotation templates tailored to your services.

Purchase Order

Managing purchase orders efficiently is essential to keeping project costs under control. Quantim's purchase order module provides a structured way to raise, track, and reconcile all procurement activity across your projects.

Manage purchase orders efficiently with a clear approval and tracking process.
Link purchase orders directly to projects to maintain accurate cost visibility at all times.

Resourcing & Gantt Chart

Effective resource planning is the backbone of delivering projects on time and within budget. Quantim's resourcing and Gantt chart module gives project managers powerful visual tools to plan, allocate, and adjust resources across multiple projects.

Interactive Gantt charts provide a clear visual timeline of all tasks, milestones, and dependencies.
Plan and manage resource allocation across your team with calendar-based scheduling tools.
Identify resource conflicts early and make adjustments before they impact project delivery.

Support

Quantim is committed to ensuring your team always has the help it needs to make the most of the platform. We offer a range of flexible support tiers to match the size and complexity of your organisation.

Essential Support – Basic support for standard operational needs, ideal for smaller teams getting started with Quantim.
Professional Support – Advanced support with faster response times for organisations that need timely assistance.
Enterprise Support – Priority response with full SLA coverage, designed for large organisations with mission-critical requirements.

VM Hosting

For organisations that require a dedicated hosting environment, Quantim offers flexible Virtual Machine (VM) hosting options scaled to your team size. All VM plans are backed by Microsoft Azure infrastructure for maximum performance and reliability.

VM (0–50 Users) – An affordable dedicated VM solution for small teams, delivering secure and reliable performance.
VM (50–100 Users) – A dedicated VM environment built for growing mid-sized teams with more demanding requirements.
VM (100–200 Users) – High-performance VM hosting engineered for large organisations requiring maximum uptime and reliability.

Training

Getting your team up and running quickly is essential to realising the full value of Quantim. Our onboarding and system training session ensures every user is confident and productive from day one.

Comprehensive onboarding session covering all core modules relevant to your organisation's setup.
Delivered by experienced Quantim specialists who understand the needs of project-based businesses.

Data Migration

Switching to a new platform should not mean losing your historical data. Quantim's data migration service ensures a smooth, secure transfer of your existing data into the platform so you can hit the ground running.

Secure one-time data migration service managed by the Quantim technical team.
Your existing project data, client records, and historical information are migrated accurately and safely.