For small teams tracking time and staff efficiently.
For agencies, consultants, and service teams managing costs & resources.
For large, regulated, or high-scale organisations.
Tick the features your team will actually use, from timesheets and expenses through to invoicing, resourcing, and CRM. Leave out anything you do not need; you can always add it later as your business grows.
Tell us how many people will use the system. Team size shapes both the licence and the server infrastructure we recommend, from a shared environment for small teams to a dedicated virtual machine for larger organisations.
Add your contact details and anything else we should know about your requirements. Your selection, team size, and message come through to our UK-based team together, so nothing gets lost in translation.
We come back with a tailored quotation for the exact combination you chose, and we are happy to talk it through, adjust the mix, or arrange a demo. Every plan starts with a 30-day free trial and no credit card.
The Timesheet, Expense, Holiday, Approval, Dashboard, Survey Form, File Management, and Storage Plan modules cover the day-to-day running of a professional services team. Staff record time in daily or weekly mode against jobs and activities, from the office or on site through the mobile app, and submit expenses with receipts attached. Holiday requests, timesheets, and expenses all move through structured approval workflows, while dashboards and standard reports give management a live view of activity across the business.
The Fees, Invoice, Quotation, Purchase Order, Rate Card, and WIP modules turn recorded time into managed money. Build and forecast fees against each job, raise invoices that draw directly on approved timesheet and expense data, issue professional quotations, and track supplier purchase orders. Rate cards keep charge-out rates consistent across staff grades, and work in progress tracking shows the value sitting between time recorded and fees invoiced, so nothing slips through unbilled.
The Resourcing and Gantt Chart, CRM, and Chat modules look after what happens next. Calendar-based resourcing shows who is allocated where and what capacity remains, with Gantt charts laying project timelines out visually. The CRM module keeps leads, clients, and contacts in the same system as the jobs you deliver for them, and the Chat module gives your team a real-time place to talk that stays inside your project environment.
Every plan is backed by a support level you choose, from essential cover for straightforward setups through to enterprise support with priority response. Server options run from a shared environment to dedicated virtual machines sized for teams of up to 200 users. One-time services complete the picture: structured training sessions to get your team productive quickly, and a data migration service that brings your existing records across from your previous system.
Not every team fits a standard plan. Contact our team and we'll put together exactly what you need.
| Feature | Essential | Professional ★ | Enterprise |
|---|---|---|---|
| Core Modules | |||
| Time Tracking & Timesheets | |||
| Holiday & Leave Management | |||
| Approval Workflows | |||
| Job & Task Management | |||
| Staff Directory & Rate Setup | |||
| Dashboard & Standard Reports | |||
| File Management & Storage | |||
| Survey Forms | |||
| Financial Management | |||
| Cost & Expense Management | |||
| Invoice & Custom Fee Templates | |||
| Rate Card Management | |||
| Quotations & Purchase Orders | |||
| Project & Resource Planning | |||
| Resource Planning & Staff Allocation | |||
| Gantt Charts & WIP Tracking | |||
| Advanced Reports & Analytics | |||
| Real-time Team Chat | |||
| Enterprise Capabilities | |||
| CRM & Client Management | |||
| Custom Contracts & SLA | |||
| API, SSO & ERP Integrations | |||
| Data Migration Service | |||
| Dedicated Account Manager | |||
| Support & Infrastructure | |||
| Server Type | Shared | High-speed Shared | Dedicated VM |
| Training Sessions | 1 + Webinars | 3 + Webinars | Unlimited |
| Support Channels | Email (12/5) | Email, Phone & Chat | Priority + Screenshare |
| Non-critical Bug Fix | 6 months | 3 months | Immediate |
| Feature Rollout | Standard | After 1 year | Every 3 months |
| Data Export | Excel only | API export (add-on) | Full integration |
| Start Free Trial | Start Free Trial | Start Free Trial | |
Yes. As your business grows or your needs change, you can add modules to your plan or remove ones you no longer use at any point. Our team will handle the change smoothly, ensuring that your data and configuration are fully preserved and that your team is briefed on any new features available to them under the updated plan.
Quantim subscriptions are flexible. Contact our team to discuss the subscription terms that work best for your organisation. We do not believe in locking clients into long contracts that do not suit them. Our goal is to earn your continued business by delivering a platform and service that justifies the investment every month.
If you decide to cancel your Quantim subscription, we will provide a full export of your data in a standard format so that you retain access to all your project records, timesheet history, and financial data. We will never hold your data hostage, and we will always handle cancellations professionally and without difficulty.
Yes. Every Quantim plan includes access to our support team, our training resources, and our webinar programme. The level of support and the channels through which it is delivered varies by plan, as outlined in the comparison table above. Enterprise clients additionally receive a dedicated Account Manager and priority screenshare support for the fastest possible issue resolution.
Yes, every Quantim plan starts with a full 30-day free trial with no credit card required and no obligation to continue. During the trial you have unrestricted access to every feature in your chosen plan, full data migration support, and direct access to the Quantim support team Monday to Friday, 9:00am to 5:30pm.
Yes. Quantim offers bespoke development and customisation services for clients who require specific workflow adjustments, custom reports, or integrations with third-party systems via our API. Our development team will work with you to understand your requirements and deliver a tailored solution. Contact us to discuss your specific needs.
Most professional services teams begin with the core operations modules: Timesheet, Expense, Holiday, and Approval, often alongside the Dashboard module for reporting. That combination replaces spreadsheets and manual processes straight away. Firms that bill by time typically add the Fees, Invoice, and Rate Card modules next, so the hours their team records flow directly into fee tracking and billing. There is no wrong starting point, and our team can advise on a sensible first selection during your inquiry.
Your selected modules, team size, and message come through to our UK-based team, and we typically reply within one business day with a tailored quotation. From there we can arrange a demo, answer questions, adjust the module mix, or set up your 30-day free trial. Sending an inquiry does not commit you to anything; it simply starts the conversation with your requirements already laid out.