TECHNOLOGY 2 LIMITED

1. PURPOSE OF THIS statement

This statement describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act [1998 OR 2020], and any other national implementing laws, regulations, and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. ABOUT US

Technology 2 Limited (“Technology 2”, “we”, “us”, “our” and “ours”) is a project management consultancy, developing time and management software for architects, consulting engineers, and quantity and building surveyors. We are registered in England and Wales as a limited liability company under number 3037794 and our registered office is America House, Rumford Court, Rumford Place, Liverpool L3 9DD.

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy statement.

John Malthouse, the director, has overall and final responsibility for ensuring the company meets its obligations under GDPR, is the first point of contact with the Information Commissioner’s Office (ICO), and is responsible for assisting with inquiries in relation to this privacy statement or our treatment of your personal data. Should you wish to contact him you can do so using the contact details noted in paragraph 12 (Contact Us) below.

3. HOW WE MAY COLLECT PERSONAL DATA

We obtain personal data about you through our interactions with you and through your (or your employer, client, or supplier’s) use of our Quantim software, including information you may provide via the ‘contact us’ form on our website www.quantim.co.uk.

We also obtain data from third party sources.  These are publically available sources such as professional registers and we protect such data according to the practices described in this statement.

4. THE KIND OF INFORMATION WE HOLD

The information we hold may include the following:

• personal details (such as your name and/or address);
• personal staff information (name, address, phone number, salary, job role, etc.);
• information arising from the use of our software in respect of:
  • clients and suppliers;
  • fees and invoices;
  • future project resourcing;
  • live, canceled, and completed project information.

5.  HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

We use the data we collect in order to provide our software services. In particular, we use data to:

• Provide our software, which includes updating, troubleshooting, and providing support. It also includes sharing data when it is required to carry out the transactions you request.
• Improve and develop our software;
• Advertise, market, and develop our business.

We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research.

When we process personal data about you we do so with your consent and/or as necessary to provide our software, operate our business, meet our contractual and legal obligations, protect the security of our system and our customers, or fulfill other legitimate interests of Technology 2 as described in this section and in the Data Sharing section below.

Data retention

We will only retain personal data for as long as is necessary to fulfill the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

• the requirements of our business and the services provided;
• any statutory or legal obligations;
• the purposes for which we originally collected the personal data;
• the lawful grounds on which we based our processing;
• the types of personal data we have collected;
• the amount and categories of your personal data; and
• whether the purpose of the processing could reasonably be fulfilled by other means.

For example, should a client cease using our services/software we routinely destroy data on the Quantim database after six months.

Change of purpose

Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only do so where that reason is compatible with the original purpose.

Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.

6. DATA SHARING with third parties

We share your personal data with your consent or as necessary to provide software or to complete anything you have requested or authorized, or if we are legally required to do so.

 “Third parties” may include third-party service providers such as cloud service providers, professional advisors, and bankers.

Third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

7. TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)

The personal data we collect is not transferred outside of the EEA.

8. DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered or disclosed. For example, the data stored in the Quantim database is encrypted both at rest and in transmission. In addition, we store data on computer systems that have limited access and are in controlled facilities.

9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

Your rights in connection with personal data

Under certain circumstances, by law, you have the right to:

• Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
• Request correction of the personal data that we hold about you.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
• Object to processing your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example, if you want to establish its accuracy or the reason for processing it.
• Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.

If you want to exercise any of the above rights, please email John Malthouse at john.malthouse@technology2.co.uk

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to a person who has no right to receive it.

10. RIGHT TO WITHDRAW CONSENT

In the limited circumstances where you may have provided your consent to the collection, processing, and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us) you have the right to withdraw your consent for that specific processing at any time.

To withdraw your consent, please email john.malthouse@technology2.co.uk.

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

11. CHANGES TO THIS STATEMENT

We may update this privacy statement in the future to provide greater transparency or in response to feedback from customers, changes to our products, changes to our data protection policies, etc. Should we make material changes to the statement we will notify you directly.

This privacy statement was last updated on 11 June 2020.

12. CONTACT US

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email john.malthouse@technology2.co.uk or telephone 0151 236 8674.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time.

The ICO’s contact details are as follows:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone – 0303 123 1113 (local rate) or 01625 545 745

Website – https://ico.org.uk/concerns